What is an Education, Health and Care (EHC) Needs Assessment?
An Education Health and Care (EHC) Needs Assessment is a detailed look at:
- the special educational needs of a child or young person
- the support he or she may need in order to learn
The Assessment will look at whether your child needs an Education, Health and Care plan (EHCP).
Video produced by our children and young people
This animation video has been co-produced with our children and young people with special educational needs and disabilities from a range of schools in North Lincolnshire – Althorpe and Keadby Primary school, Outwood Academy Foxhills, St Luke’s Primary School, North Lindsey College and John Leggott College. They produced the animation drawings used in the videos and recorded the voice over. We are very grateful to all of those who contributed and hope that you find the video informative.
Further useful information
The EHC Needs Assessment looks at:
- what your child can and cannot do
- the special help they need
It includes information from:
- your child
- the early years setting or school
- other professionals who work with or support your child
The assessment is to see if your child needs an Education, Health and Care plan (EHC plan).
An Education, Health and Care Plan is:
- for children and young people (aged up to 25)
- who need more support than is available through special educational needs support
EHC Plans identify educational, health and social needs. They set out the additional support to meet those needs.
The EHC plan puts children, young people and families at the very centre of the process. It makes sure that their views are not only heard, but also understood. The EHCP planning process uses person centered planning. This helps families feel that they are more in control.
An EHC plan is based on coordinated assessments from all of the services involved with your child or young person. The plans focus on outcomes. The plan states how services will work together to meet the needs of your child or young person.
Young people and families have helped to design the plan that we are using. So far people are saying:
- We feel more listened to
- We feel more involved in the decision-making for our child in ways that make sense to us
The majority of children and young people with special educational needs can be provided for from:
- resources normally available in school
- education provider
The Local Offer will ensure that families and practitioners can find out what is available. This helps everyone to make the most of services offered in schools and in the community.
Where provision cannot reasonably be provided through services that are normally available, it may be necessary to apply for an EHC Needs Assessment.
It is usually best for families to talk to their child’s school, education provider or a professional working with their child before a request is made. Education providers and professionals who are familiar with the family should be able to help the family to decide whether an assessment is needed.
When a request is made it really helps those making the decision to know why the family think an assessment is needed. It also helps to have good information about the journey for the child so far. There are questions on the request form that help to gather this information.
Sometimes families may find it helpful to talk to Special Educational Needs and Disability, Information and Support Service (SENDIASS). or other voluntary support services when a request for an EHC Needs Assessment is being considered.
Parents and young people over 16 years have the right to request an EHC Needs Assessment independently.
Early years providers, schools, colleges and other bodies can also request assessments. But they can only do this with the knowledge and agreement of the parent or young person (where this is possible).
Our EHCP process diagram [PDF, 96.5Kb] provides details about the assessment process and timescales. If a plan is agreed, it will be reviewed every year although parts of the plan can be reviewed more frequently.
The plan will stay in place until it is no longer needed. It can stay in place until the age of 25.
If an assessment is agreed, the family may be offered support from an Independent Supporter to guide them through the process. This could continue if a plan is agreed.
Support and advice is also available throughout the process from the Special Educational Needs and Disability, Information and Support Service (SENDIASS).
If a child already has a Statement of Special Educational Needs, there will be a procedure for that Statement to be transferred to an Education, Health and Care Plan (if one is needed). Details of this procedure can be found on this page under Education resources for schools and providers.
When a new Education, Health and Care Plan is required, a range of documents have been developed to gather information in the Assessment process. These will be used when writing the Plan.
The school or educational/early years provider will complete a referral form EHCP Referral form [PDF, 310Kb]. This will be discussed with parents and professionals. Possibly at a person-centred review meeting before sending to the local authority. This form will include information to help the local authority decide if an Assessment is necessary. A Guidance booklet for schools and education settings gives advice on completing a referral form.
The local authority will also seek information from the local heath authority who will complete an advice form EHCP Health advice [PDF, 223Kb]. They will also ask social care services for advice EHCP Care advice [PDF, 190Kb]. Both will contribute to the Assessment.
On completion of the Assessment, if a decision is made to issue an EHCP, a draft Education, Health and Care Plan will be produced. The local authority’s Template for the Plan [PDF, 105Kb] details assessment advice and support arrangements.
The Plan can be more personalised with names/pictures/images as determined by the young person or parent.
Animations to help explain the EHCP Process and Person Centred Connection
With support from the Department for Education, Independent Support has produced two short animation films. These can be used by local authorities, IAS services, IS agencies, professionals and parent groups in their communications with parents and young people.
The purpose of the two animations is to help explain the EHCP process and its important relationship with the Person Centred Connection.
The majority of cases will be discussed at the Special Educational Needs and Disability Panel (SENDAP). This is a multi-agency panel (with representatives invited from education, health and care).
It meets on a weekly basis to consider and make recommendations in relation to EHC needs assessment requests and outcomes.
The panel makes recommendations regarding cases. Although the local authority is responsible for decision making in relation to EHC needs assessments and outcomes.
EHC plans must be reviewed by the local authority every 12 months as a minimum. Reviews must focus on the child or young person’s progress towards achieving the outcomes specified in the EHC plan.
Following the review meeting, the local authority will notify the child’s parent or the young person of the outcome. This will be within four weeks of the review meeting.
More information on reviewing an EHC plan can be found in chapter 9 of the SEND Code of Practice.
It is important that young people start to think about their aspirations as early as possible. Local authorities must ensure that the EHC plan review at Year 9 (and every review thereafter) includes a focus on preparation for adulthood.
Transition planning must be built into the revised EHC plan. It should result in clear outcomes being agreed that are ambitious and stretching. This should follow consideration of any further education or training that will enable young people to:
- get paid work
- or other opportunities for a positive adult life
Young people should be supported to exercise choice and control over their lives. This includes the four ‘preparing for adulthood’ outcomes:
- moving into paid employment and higher education
- independent living
- having friends and relationships and being part of their communities
- being as healthy as possible
More information on the four ‘preparing for adulthood’ outcomes can be found in chapter 8 of the SEND Code of Practice and the Preparing for Adulthood website. Take a look at the Preparing for Adulthood section of this website too.
A local authority may cease to maintain an EHC plan if it determines that:
- it is no longer necessary for the plan to be maintained
- or if it is no longer responsible for the child or young person
Where a local authority is considering ceasing to maintain an EHC Plan, it must consult with:
- the child’s parent
- or the young person
- and the school or other institution that is named in the EHC plan
In line with preparing young people for adulthood, a local authority must not cease an EHC plan simply because a young person is aged 19 or over. Young people with EHC plans may need longer in education or training to achieve their outcomes and make an effective transition into adulthood.
However, this position does not mean that there is an automatic entitlement to continued support at age 19. Or an expectation that those with an EHC plan should all remain in education until age 25.
A local authority may cease a plan for a 19 to 25-year-old if it decides that it is no longer necessary for the EHC plan to be maintained.
More information and guidance on EHCPs beyond the age of 19 can be found in the SEND 19-25 year olds entitlement to EHC plans
Young people over compulsory school age have the right to participate in decisions about the provision that is made for them.
However, some young people will not have the mental capacity to make certain decisions. Under the Children and Families Act, lacking mental capacity has the same meaning as in the Mental Capacity Act 2005. In cases where a person lacks mental capacity to make a particular decision, that decision will be taken by a representative on their behalf.
Further information can be found in the SEND Code of Practice.
Also see the Preparation for Adulthood leaflet – Mental Capacity Act and Supported Decision Making [PDF, 517Kb]
What are Education, Health and Care plans? Watch the video.
What is person centered planning? Watch the video.
Education resources for schools and providers
- EHCP process diagram [PDF, 96.5Kb]
- EHC Needs Assessment [PDF, 6.96Mb]
- EHCP Referral Form [PDF, 309Kb]
- Social Care advice for EHC Assessments Form [Doc 203Kb]
- Health advice for EHC Assessments Form [Doc, 137Kb]
- EHC Guidance for Schools and Education Providers [PDF, 341Kb]
- Developing Outcomes [PDF, 79.3Kb]
- Hints and Tips for EHCP [PDF, 22Kb]
- EHC Plan Annual Review [PDF, 137Kb]
- Annual Review Guidance [PDF, 147Kb]
- Developing Outcomes Graphic Poster [PDF, 668Kb]
SEND Team, Hewson House, Station Road, Brigg DN20 8XJ